Pricing depends on learner count and admin team size. Contact an expert for a custom quote.
Pricing
Pricing for training at scale
Essentials
Everything you need to automate ILT/VILT management.
Includes:
- Create and manage courses, events, and resources with ease.
- Sync instructor and resource calendars to avoid scheduling conflicts.
- Access built-in tools for reporting, selling courses, and tracking learners.
- Automate emails and texts to learners and instructors.
Essentials Plus
AI-assisted automation and more complex integrations.
Everything in Essentials, and:
- Plan courses in minutes with AI-powered scheduling, no matter how many courses or learners you have.
- Use developer tools and APIs for custom integrations.
- Offer flexible payment options with training subscriptions and credit features.
Enterprise
Global management of regional training.
Everything in Essentials Plus, and:
- Manage global teams with regional permissions based on location or division.
- Aggregate worldwide data for a clear view of performance across multiple portals.
- Handle large, distributed teams with ease.
| Features | Essentials | Essentials Plus | Enterprise |
|---|---|---|---|
| Planning | |||
| Course management Enter course information once, schedule endless events. | |||
| Centralized event management Manage learner attendance, cancellations, and transfers. | |||
| Learning Paths Add learners to learning journeys based on role, location, and more. | |||
| Out-of-the-box integrations with your LMS, HRIS, and/or LXP Our Pro Services team works with your data manager to clean your data and ensure that hidden, historical errors are resolved. | |||
| Full API access Construct applications, integrations, tooling and workflows using the same APIs our platform runs on. | |||
| Booking and storefront | |||
| Extended Enterprise Educate distributed stakeholders and customers seamlessly with franchising features like: multiple regions for one course catalog, regional permissions, and centralized reporting. | |||
| Scheduling | |||
| Sync calendars Manage and automate availability and instantly see conflicts with real-time calendar syncing for instructors and resources. | |||
| Instructor management Manage instructor schedules, qualifications, certifications, and availability. | |||
| Resource management Manage high-value equipment, facilities, and qualified instructors for ILT training in one place. | |||
| Document & content management Create and manage a robust library of training documents, data, and assets in a secure cloud-based environment. | |||
| AI Scheduler AI finds the optimal schedule for as many trainings you need in moments with zero scheduling conflicts. | |||
| Secure event Webhooks Enable seamless integrations and automated workflows with near-real-time Webhooks. Administrate is the only TMS built as a platform that automatically plays nicely with other systems. | |||
| Communicating | |||
| Email & SMS | |||
| Rules-based triggers | |||
| Engagement tracking Easily track email engagement, sends, bounces, open rates, and more — all within Administrate. | |||
| Personalization and templating tools | |||
| Certificates and achievements Integrate with leading digital credentialing solutions, like Credly, to reward and certify learners at every step of their training journey. | |||
| Multi-language and currency capabilities Administrate customers are seamlessly conducting training in French, Spanish, Farsi, and more. | |||
| Branded learner portal | 1 | Unlimited | Unlimited |
| Resolving issues | |||
| Instant conflict alerts Anywhere in the software, get alerts at the event-level for booking conflicts, missing calendars, and missing required resources. | |||
| Centralized learner management Eliminate learner errors by managing attendance, cancellations, and transfers from a single page. | |||
| Financials | |||
| Track utilization rates | |||
| Event-level cost tracking | |||
| Invoicing and billing | |||
| Training subscriptions Create and manage subscription-based training. | |||
| Training credits Create and sell credits that can be redeemed against training. | |||
| Analytics | |||
| eCommerce analytics integrations | |||
| Report builder Build queries and filters to report on all of your training data. | |||
| Real-time data | |||
| Support | |||
| Support Portal | |||
| Tailored onboarding | |||
| Administrate University Live training or eLearning options available to keep your training running smoothly. | |||
| Dedicated Customer Success Manager | |||
| Developer Portal When using our API, your developers will also have access to the Administrate Developer Experience (DX) Portal for support. | |||
| Privacy and security | |||
| Single Sign-On (SSO) Integrate Administrate into your existing SSO platform to centrally manage user permissions. | |||
| Multi-Factor Authentication (MFA) Require login info beyond username and password. | |||
| SOC 2 Types I & II Certification | |||
| ISO/IEC 27001:2022 Certification | |||
| GDPR compliance Maintain privacy and data protection for your European customers. | |||
| HIPAA Compliance Administrate systems meet and exceed USA HIPAA requirements. | |||
| AI and workflows | |||
| Automator | Ask our team | Ask our team | |
| AI Insights | Ask our team | Ask our team | |
| AI Assistant | Ask our team | Ask our team |
Administrate has allowed us to scale critical instructor-led training, slashed manual tasks by 90%, and given us thousands of hours to reinvest into training. They did it all in 90 days.
Frequently asked questions
Pricing depends on the size and complexity of your training operation and is based on annual learner counts and the size of the administrative team (not instructors). Packages typically range from five to mid-six figures.
Every organization is different, however. We’d encourage you to talk through your challenges and needs in order to allow us to help you secure the needed budget and price out a solution that will be ROI-positive for your company.
Yes. We staff a team to work with you to scope needs, desired integrations, help you prepare your data, and to project manage your onboarding. We are quite involved to get you off the ground and ensure you’re successful. Learn how our professional services team can serve you.
Administrate DX is full access to everything your in-house teams need to build off of our platform. They’ll receive access to the same API our teams use, iPaaS connectors, and webhooks.
Administrate DX is for companies who want the best of the both worlds when it comes to the ‘Build vs. Buy’ decision. You get to tailor your training platform any way you need and your internal teams can spend their time building value based on what they know about your business.
Three years. The reason is two-fold. First, we invest a lot of time upfront to help set you up for success. Second, you’ll see increasing ROI each year as you expand your use of Administrate (with the help of your Account Managers). Three years allows enough time to see training growth without the need for additional headcount.
Administrate provides the most value to companies who run live, high-value training sessions with a high volume of learners.We recommend considering Administrate if you meet two of the following criteria:
- You train over 5,000 learners in a year.
- You forecast significant growth in your training demand.
- You sell training.
- You are in a regulated industry that requires you comply to local or national laws.
- You’ve outgrown spreadsheets or your LMS just can’t handle ILT.
- You want more oversight into training operations around the world.
Administrate offers organizations four advantages:
- Integrations. Administrate was built as a platform that connects all business critical systems. You can keep your existing learner experience the same while providing your admin team visibility to critical back-of-house data (like instructor and resource calendars), all while keeping data synced.
- eCommerce. Administrate allows for promoting, invoicing, payment processing, and financial reporting for all training endeavours.
- Extended enterprise. Global teams use Administrate to standardize training operations across countries and roll up reporting to the central operation.
- Compliance reporting. Administrate offers unlimited flexibility to tailor reports with all the fields needed in order to help meet compliance requirements.
The size and complexity of your training operation matters most, but the following industries tend to rely upon instructor-led training, high-value training or have reporting requirements beyond the basics.
- Healthcare & Medical (including Pharma, MedTech, BioTech, Health providers)
- Finance
- Energy & Utilities
- Transportation & Logistics
- Manufacturing
- Software & Technology
- Industrial Engineering
- Business Services (including training organizations)
Administrate’s platform is built to plug into any other solution with an API.
Administrate routinely integrates with the critical systems you use to manage people, schedules, finances, data, and compliance. That’s everything from your HRIS to Google and Outlook calendars to revenue recognition systems to quality control software. More information can be found on our integrations page, or set up a meeting with one of our solutions experts to discuss your organization’s specific needs.
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